GradeQuick Information
Report Cards
by Linda Barkan

Conduct Grades Report Card Comments Citizenship Grades and Comments
Quarter Academic Final Grades Transition to Next Quarter Using GradeQuick at Home
Use Recommendations Gradebook Practice Exercise

Conduct Grades

Each student must receive a conduct grade from each of his/her teachers. These conduct grades are E, S, NI, or U. (No + or -)

The process for giving conduct grades is quite simple:

• Teachers will currently find a column right after the student ID number column on each of their grade quick spreadsheets. This new column is titled Q1C. Q1C stands for quarter one conduct.
• TheQ1C column is designated solely for conduct grades.
• Teachers should type in E, S, NI or U for each student in the same manner as they enter numerical grades in a column.
• Teachers should use capital letters for each grade (use caps lock).
• (OPTIONAL FOR SPEED)Teachers may use the technique for filling in a column with one grade and then go back to certain students' grades to adjust them.

• Click on the Q1C column
• Choose EDIT from the Menu Bar
• Click on the option GLOBAL CHANGES
• Click on the option FILL COLUMN/ROW with…and
• Type in the box the conduct grade you wish
• Click on the option CURRENT COLUMN
• Click on OK
• Click on Yes

• When each student in a class has been given a conduct grade in the Q1C column, save the work and close.
• Continue the process until each class is been completed.

Citizenship grades, determined by the team and the deans, will be done in a different manner. The process will be described on a different Grade Quick sheet.

Report Card Comments

• Each student must receive at least one comment on the report card from each of his/her teachers.
• Each student must also receive a comment to accompany his/her citizenship grade from the team and deans.
• Please refer to the hard copy list of comments. There is a list of general, conduct/citizenship, honors, summer school, and department specific comments.
• However, teachers may use comments from other departments if appropriate.

The first step in giving report card comments should be:

1. Print out a blank grade sheet for each class
2. Review the hard copy list of comments and record the number(s) of each comment that will be given next to each student's name.
3. The grade sheet with the teacher recorded comment numbers will be the teacher's record of comments given in Grade Quick.

To give each student one or more comment for each class:

1. Click on the student name
2. Type the function key F2
3. Select MEMO in the Menu Bar
4. Click on INSERT QUICKNOTES
5. Click on the chosen comment
6. Click on INSERT QUICKNOTES INTO MEMO
7. Click on DONE
8. Click on X
9. Click on Yes
10. This process must be done for each student.
11. Below are some time savers for the process

To cut and paste the same comment to other students:

1. Do the above process for one student
2. Highlight the comment in Note to (student name)
3. Type CTRL and C (copy)
4. Click on X in Note to (student name)
5. Click on Yes
6. Click on the student name that should receive the same comment
7. Type the function key F2
8. Type CTRL and V (paste)
9. Click on X in Note to (student name)
10. Click on Yes
11. This may be repeated as desired with the same comment

To toggle quickly to the desired comment:

1. Highlight a double digit comment
2. Type in the first digit of the desired double digit comment
3. Scroll down to find the exact desired comment
4. Example: If desired comment is number 23, type in 2. Comment 20 would then be highlighted and 23 would be easily accessible.

 

Citizenship Grades and Comments

• Each student must receive a citizenship grade on his/her report card.
• A student's homeroom teacher will input the grades using the directions below.
• The deans and the academic core team of teachers determine the citizenship grade.
• The citizenship grades are E, S, NI, or U. (No + or -)

 The process for giving citizenship grades is quite simple:

1. Homeroom teachers have an "extra" class entered in their grade books.
2. This "extra" class which has the letters "citiz" in its file name is to be used for the citizenship grade.
3. The Q1C column on the "citiz" gradesheet is designated for the citizenship grade.
4. Homeroom teachers should type in capital letters for each grade (use cap lock).
5. (For speed, teachers may use the global change option as stated in the grade quick information number 5)
6. After each student has been given a citizenship grade, each student must also receive a comment to correspond with the grade.
7. Continue the process until each student has a citizenship grade and a conduct grade.
8. No academic grade should be given with the citizenship grades.

 

Quarter Academic Final Grades

• The final academic grades are listed in the last column of each grade sheet.
• Teachers do not and should not enter final academic grades. This is done automatically.
• These final academic grades will be exported for the teachers to the school system which will use the grades for report cards.
• Teachers should review each student's academic grade at the end of each marking period to be sure the grade is accurate and reflects a student's work.
• If a teacher would like to raise a student's grade to reflect effort, motivation, or his/her average is very close to that required for the higher grade, the teacher should do the following:

1. Add an additional column in the grade book
2. Title the column extra points or extra credit.
3. Type 0 for the possible points.
4. For the student(s) in question, give the required number of points to raise the grade.
5. This process should not be done to significantly raise a grade and should be done on a very limited basis.

 

Transition to Next Quarter Comments and Terms

To remove the comments given at report card time:

1. Select a class spreadsheet in your Grade Quick program.
2. Choose EDIT from the Menu Bar.
3. Click on MEMOS.
4. Click on Zap All Notes to Student.
5. Click on Yes.
6. Repeat the process for each class.

The term for each quarter is at the top of each spreadsheet. Each term should be given a different number. This should be done soon after the next quarter begins and all work done in the new quarter should be entered there.

The work done in the quarters that are in the same semester is cumulative and the final grade for the semester is a summary of those two quarters.

To give a quarter a new term number:

1. Select a class spreadsheet in your Grade Quick program.
2. Begin a new column (F6)
3. Click on the number (1) in the row that indicates the term.
4. Type in the appropriate number (2).
5. Press enter
6. Click on OK.
7. Repeat the process for each class.

 

Using GradeQuick at Home

Grade Quick may be installed and used on your computer at home. You need to be sure that you install and use the system properly. The following may help you to do so.

To install GradeQuick at home:

1. Take home the two Grade Quick discs
2. Follow the instructions on Disc 1(To install: Choose RUN from the Program Manager File Menu or the Windows 95-98 Start-Up Menu and type A:\SETUP)
3. Return the two discs to school so that others may use them

To copy your GradeQuick work done at school for use at home:

1. Click on FILE on the Menu Bar
2. Click on FILE MANAGEMENT
3. Click on CHECK OUT FILE
4. To transfer one class, Click on the CLASS, Click on the Arrow to the Right OR
5. To transfer all classes, Click on the Double Arrow to the Right
6. On the same screen, Choose Drive A
7. Click on OK

Your Grade Quick work done at school is now on your disc and may be used at home.

 You must bring back your disk to school with your updated work and check in your work in order to do work at school.

To check in your work at school:

1. Click on FILE on the Menu Bar
2. Click on FILE MANAGEMENT
3. Click on CHECK IN FILE
4. To transfer one class, Click on the CLASS, Click on the Arrow to the Right OR
5. To transfer all classes, Click on the Double Arrow to the Right.
6. Click on OK.

 

Recommendations for Using GradeQuick

Whether you use Jackson Software’s Site Manager with GradeQuick, or GradeQuick only, the customized instructions that Jackson Software creates for your school are an essential reference tool in transferring grades to Registrar’s Office. Your instructions enable you to correctly use the customized templates that Jackson prepares. Please read them in addition to the recommendations outlined in this article and keep copies for future use.

Using GradeQuick with Site Manager

The following steps cover only the actions you take in GradeQuick to create new class files and extract grades for import into Registrar’s Office.

Creating New Class Files (GBK) in GradeQuick

1. If you use Site Manager with GradeQuick, open GradeQuick and select File, New from the menu bar. Select to import a roster and then select the correct file from the list that appears.

   Note: If you do not use Site Manager, you can use the following steps instead. Make sure you follow the procedure your school requires. In GradeQuick, select File, Import, Import ASCII Delimited Roster, Data. Select Blkbaud from the menu bar and then select the DAT file you just exported. At the next prompt, select Create New Class.

    

2. Highlight the first student in the list. Select Edit, Student Information from the menu bar to see information about the student and his or her relation that you selected for the export.
3. Select Edit, Class Information from the menu bar to see details about the class that came over from Registrar’s Office.

Sending Information Out from GradeQuick

1. Select Options, System Information from the menu bar. In the Grade Export Extension field, type IMP. This ensures that all files you export from GradeQuick have an .imp extension.
2. If you use Site Manager, select File, Send to from the menu bar in GradeQuick. You may have one or more options, depending on your school’s GradeQuick customization. Select Blackbaud or select one of the customized options. Refer to the customized instructions provided to your school by Jackson Software for more details.

    

   Note: If you do not use Site Manager, you can use the following steps instead. Make sure you follow the procedure your school requires. Select File, Export, Custom Export, Blkbaud from the menu bar. The file name that appears is the same file name you imported, but now with an .imp extension instead of a .dat extension.

    

3. Look in your GQWIN folder to make sure the IMP file was created.

Handling Dropped Students in GradeQuick

If your school uses Site Manager and someone updates the GBK files with fresh data from Registrar’s Office, the next time you open the class file in GradeQuick a message appears telling you which student dropped the class. Also, the notation DR appears in the student’s row in your GBK file. When you see the DR, you can delete the student from your GBK file without messing up his grades in Registrar’s Office.

If you do not use Site Manager, the student continues to appear in GradeQuick when you export files from Registrar’s Office for any term he was enrolled. Do not remove his name. He does not appear in GradeQuick when you export files from Registrar’s Office only for terms in which he has no grades or attendance records.

Protecting GBK Files from Overwriting with Outdated Copies

Always use the check out feature in GradeQuick to create portable copies of GBK files; for instance, if you take home files on diskette to enter grades on weekends. Select File, File Management, Check Out File from the menu bar.

If you try to open a file that is still checked out, a message appears warning you that the file is not current. Check portable files in instead of just overwriting the originals. Select File, File Management, Check In File from the menu bar.

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Last modified: October 31, 2005
Yannis Grammatis