Application Keyboard Shortcuts

Task	Keyboard Shortcut
Center, left align or right align a paragraph	Ctrl+E, Ctrl+L or Ctrl+R
Undo the last edit	Ctrl+Z
Undo more than one edit	Ctrl+Z repeatedly
Update a field	F9
Insert a footnote or an endnote	Alt+Ctrl+F or Alt+Ctrl+E
Increase or decrease the size of selected text	Ctrl+] or Ctrl+[ (close or open bracket)
Turn selected text into superscript or subscript text	Ctrl++ or Ctrl+=
Turn selected text into hidden text	Ctrl+Shift+H
See hidden text	Click on the Show/Hide ( ) button
Go the beginning or end of a document	Ctrl+Home or Ctrl+End
Go to the beginning or end of aline	Home or End
Select an entire table	Click on the table and press Alt+5 on numeric keypad (Number Lock must be off)
Display paragraph marks, tab characters, spaces	Click on the Show/Hide button
Apply the Normal style to a selected paragraph	Ctl+Shift+N
Change the case of selected text	Press Shift+F3 until the text is capitalized the way you want
Repeat the last search	Shift+F4
Select the entire document	Ctrl+A
Copy all selected data	Ctrl+C
Cut selected data and place on the Clipboard	Ctrl+X
Paste Clipboard data into the current document	Ctrl+V
Switch to bold	Ctrl+B
Switch to italic	Ctrl+I
Create a new document	Ctrl+N
Save the current document	Ctrl+S
Launch Visual Basic editor	Alt+F11
Insert registered sign	Alt+Ctrl+R
Insert trademark symbol	Alt+Ctrl+T
Insert copyright symbol	Alt+Ctrl+C
Go to the top of the document	Alt+Ctl+Y
Go into Print Preview mode	Alt+Ctrl+I
Apply outline format	Alt+Ctrl+O
Go into page layout mode	Alt+Ctrl+P
Open a second window	Alt+Ctrl+S
Launch AutoFormat	Alt+Ctrl+K
List a number field	Alt+Ctrl+L
Go back within the document	Alt+Ctrl+Z
Insert a comment	Alt+Ctrl+M
Insert an ellipsis (…)	Alt+Ctrl+. (period)
Toggle in/out of revision mode	Ctrl+Shift+E
Toggle italic text	Ctrl+Shift+I
Toggle underline text	Ctrl+Shift+U
Toggle bold text	Ctrl+Shift+B
Select a text size	Ctrl+Shift+P
Select a text style	Ctrl+Shift+S
Select a text font	Ctrl+Shift+Z
Decrease text point size	Ctrl+Shift+<
Increase a text point size	Ctrl+Shift+>
Close a document window	Ctrl+F4
Close Word 97	Alt+F4

Task	Keyboard Shortcut
Repeat last action	Ctrl+Y or F4
Fill down	Ctrl+D
Fill right	Ctrl+R
Create names from row and column labels	Ctrl+Shift+F3
Display AutoComplete list	Alt+Down Arrow
Apply outline border	Ctrl+Shift+&
Open file	Ctrl+O
Print	Ctrl+P
Save	Ctrl+S
Undo last action	Ctrl+Z
Display Function Wizard	Shift+F3
Insert blank cell	Ctr;+Shift++ (plus sign)
Delete cell selection	Ctrl+- (minus sign)
Edit cell note	Shift+F2
Move down one screen	Page down
Move up one screen	Page Up
Move right one screen	Alt+Page Down
Move left one screen	Alt+Page Up
Move to next workbook sheet	Ctrl+Page Down
Move to previous workbook sheet	Ctrl+Page Up
Move up through a selection	Shift+Enter
Move right through a selection	Tab
Move left through a selection	Shift+Tab
Format selected element	Ctrl+1
Check Spelling	F7
Calculate all sheets in all open workbooks	F9 or Ctrl+= (equal sign)
Calculate active sheet	Shift+F9
Insert AutoSum Formula	Alt+= (equal sign)
Insert new chart	F11
Insert new worksheet	Shift+F11
Apply percentage format	Ctrl+Shift+%
Apply two-decimal-place format	Ctl+Shift+!
Format as currency	Ctrl+Shift+$
Hide rows	Ctrl+9
Unhide rows	Ctrl+Shift+( (open paren)
Hide columns	Ctrl+0 (zero)
Unhide columns	Ctrl+Shift+) (close paren)
Move previous workbook window	Ctrl+Shift+F6
Move a window	Ctrl+F7
Resize a window	Ctrl+F8
Minimize workbook	Ctrl+F9
Copy entry from the cell above active cell	Ctrl+’ (apostrophe)
Enter a formula as an array formula	Ctrl+Shift+Enter
Fill selected cell range with same entry	Ctrl+enter
Enter date	Ctrl+; (semi-colon)
Enter time	Ctrl+Shift+: (colon)
Enter a hyperlink	Ctrl+K
Copy a value from the cell above active cell	Ctrl+Shift+" (quotation mark)
Apply date format with day, month and year	Ctrl+Shift+#
Apply time format with hour and minute or Am or PM	Ctrl+Shift+@
Remove all borders	Ctrl+Shift+_ (underline)

Task	Keyboard Shortcut
Select the current column	CTRL+SPACEBAR
Select the current row	SHIFT+SPACEBAR
Move to the beginning of the worksheet	CTRL+HOME
Move to the last cell on the worksheet, which is the cell at the intersection of the rightmost used column and the bottommost used row (in the lower-right corner), or the cell opposite the home cell, which is typically A1	CTRL+END
Paste a function into a formula	SHIFT+F3
When you enter a formula, display the Formula Palette after you type a function name	CTRL+A
Select all (when you are not entering or editing a formula)	CTRL+A
Alternate between displaying cell values and displaying cell formulas	CTRL+` (single left quotation mark)
Calculate all sheets in all open workbooks	F9
Calculate the active worksheet	SHIFT+F9
Create a chart that uses the current range	F11 or ALT+F1
Enter the date	CTRL+; (semicolon)
Enter the time	CTRL+: (colon)
Fill the selected cell range with the current entry	CTRL+ENTER
Display the Go To dialog box	F5
Display the Format Cells dialog box	CTRL+1
Copy	CTRL+C
Paste	CTRL+V
Undo	CTRL+Z
Save	CTRL+S
Print	CTRL+P

Task	Keyboard Shortcut
Create a hyperlink	CTRL+K
Display HTML tags	CTRL+/
Create an AutoThumbnail of the selected picture	CTRL+T
Preview a page in a Web browser	CTRL+SHIFT+B
Display the Microsoft Script Editor	SHIFT+ALT+F11
Create a new page	CTRL+N
Bold	CTRL+B
Italic	CTRL+I
Underline	CTRL+U
Copy	CTRL+C
Paste	CTRL+V
Undo	CTRL+Z
Save	CTRL+S
Print	CTRL+P
Open	CTRL+O